How to Set-up an Email Subscription in SSRS

by | Aug 14, 2013 | How-To, SQL Server Reporting Services | 3 comments

Last updated on August 2nd, 2022 at 10:15 am

On a fairly regular basis, someone within the forums or mailing list will ask, “How can I email a copy of my SCCM report to my Manager every week?”  As  Microsoft Endpoint Configuration Manager (MEMCM / MECM / SCCM /ConfigMgr ) Administrator, You need to know that SQL Server Reporting Services (SSRS) can do this! This article will show you How to Set-up an Email Subscription in SSRS.

A lot of people will do this manually by running the report, saving the results. Then emailing it to their Manager. Now this doesn’t sound like a big deal until you go away on holidays. And you need someone else to create the report for you.

There is an easier way to do this rather than manually. Iin a nutshell, what you do is setup an email subscription to the report. This will create the report on a set schedule and it will email it to you (the user) or group that you want. This is really handy for reports that you want to send out on a daily, weekly, or monthly basis.

In this video, I will show you how to set-up an email subscription.

One of the key items to remember about subscriptions is that you have to run them at off-peak times. You don’t want to overload the server during busy business hours. This is why I like to make all of my subscriptions happen in the wee hours of the morning. Plus it has the added bonus of being in the Manager’s inbox first thing in the morning.

How to Set-up an Email Subscription in SSRS

Related Link: Enabling the Email Option within SSRS

Finally, don’t forget that you can subscribe to my RRS feed to stay on top of the latest trips and tricks. Additionally, If you have any questions, please feel free to touch base @Garthmj.